Is Desk Booking Right for Your Company? 5 Factors to Consider

Filipa Canelas

11/17/2021 3 min read

A desk booking software is a helpful tool in managing attendance and office occupation with a simple system that makes it easy to optimize your scheduling process.

"If you are going to have fewer workspaces than you have employees, you have to have a system that can manage this."
Juliana Beauvais, research manager at IDC

It is essential to know the benefits of desk booking before deciding if it's appropriate for your business. And we have documented them here.

However, you might still have some questions in mind as to whether a desk booking system will be appropriate for your company.

There are many factors to consider before making this decision. These include security measures, user experience, integrations, among other things. You must understand what works best with your business requirements to implement a successful desk-booking system.

This post discusses five factors to consider when determining whether or not a desk booking software is right for your company.

User-Experience: Is the desk booking software user-friendly?
  • Does the desk booking system have a responsive design that displays correctly on mobile devices?

  • Can users easily navigate around the desk booking system to find what they need quickly and efficiently?

  • Is it easy for new employees to learn how to use your company's desk booking software, and can the existing staff pick up changes quickly as well?

  • Does the desk booking software have a simple and intuitive interface?


These are some of the questions you should ask yourself before deciding on desk booking software.

Employees may be hesitant to use a desk booking system if it's overly complicated. Any software you're considering might benefit from employee feedback.

Integration: Is the desk booking compatible with other tools?

Another critical factor to consider is integration.

Do you want your current company systems, such as the calendar, to be integrated with your new desk booking system?

Or would you rather have all of that data stored in one place, so it's accessible from anywhere via an easy-to-use interface?

These are questions you should ask yourself before deciding on desk booking software.

Customization: Is the desk booking software customizable?

Your new desk booking system needs to be flexible and adaptable enough to change as your company needs to grow or evolve over time.

You don't want it set in stone and unable to adapt to your company.

If you're looking for a desk booking software that can be easily customized, then flace is right for you!

With our system, we make it easy for companies like yours to add or remove features at any time, so the desk booking software continues to work perfectly for your company.

Security: Is desk booking secure in terms of data?

Before jumping into another desk-booking software, make sure you understand their practices and requirements in terms of data.

Do they require employees' private data? Or just basic details about each of them? What are the security measures taken to protect that data?

It is crucial to understand the security measures of a desk-booking system before its implementation.

Add-ons: Can the desk booking system offer additional features?

You might want to expand your desk and room booking system to the gym, parking lot, cafeteria, and other amenities. Aditionally, the checkout of a desk might trigger a cleaning service.

This is why it's important to choose a desk booking system provider that can offer additional features or packages to meet your company's needs.

Doing these things will help ensure the success of your desk booking system.

Ready to implement desk booking?

A desk booking software should be a tool that makes everyone's lives easier, not complicated. And with all these factors in mind, you're ready to make the best decision for your company.

At flace, we make the transition to hybrid work simpler. And we want to help you implement a desk booking system successfully.

Schedule a DEMO and bring this new reality to life.
Connect with us!

hello@getflace.com